Arizona Automation & Technology

EDMS (Document Management System)

Welcome to Arizona EDMS (Document Management System)

Document Creation : Arizona EDMS allows users to scan physical documents or import electronic files into the system or can create the documents within the software. It includes features like copy from world file from system to software editor also you can save as draft until the documentation preparations are completed.
Document Indexing and Metadata: EDMS enables users to assign relevant metadata to documents, such as title, author, keywords, and tags. This metadata makes it easier to search and retrieve documents based on specific criteria.
Document Storage and Organization: Our software provides a secure and centralized repository for storing electronic documents. It may employ folder structures, categorization, or document tagging to facilitate organization and retrieval.

Version Control: Arizona’s EDMS tracks document versions, allowing users to view previous iterations, track changes, and collaborate effectively. It ensures that the most up-to-date version of a document is available to users.
Document Retrieval and Search: : Arizona’s EDMS having robust search capabilities, enabling users to find documents quickly based on metadata, keywords, content, or specific criteria. Full-text search functionality is also included.
Security and Access Control: Arizona EDMS ensures document security through user authentication, access controls, and permissions management. It helps control who can view, edit, or delete documents, thereby maintaining data confidentiality and integrity.
Workflow Automation: Arizona EDMS solutions offer workflow automation features, allowing organizations to streamline document-centric processes, such as review and approval workflows, notifications, and task assignments.

Collaboration and Sharing: Arizona EDMS enables users to collaborate on documents by providing tools for simultaneous editing, commenting, and annotation. It also supports document sharing and distribution with internal or external stakeholders.
Integration and Compatibility: : Arizona EDMS solutions integrate with other software applications, such as customer relationship management (CRM) systems, enterprise resource planning (ERP) software, or email clients, to ensure seamless document management across various platforms.
Compliance and Audit Trails: Arizona EDMS includes features to support regulatory compliance and audit requirements. Our software offers document retention policies, audit trails, and access logs to track document activities and maintain compliance with relevant regulations.